Series Fare Software for Inventory Suppliers
If you hold airline seat blocks and still run them from a spreadsheet, the software decision comes down to one question: can a system model your series the way the airline contract does, and get those seats in front of agents faster than a broadcast list?
- Series, departure and seat-level inventory model
- Net fare, agent fare and tiered markups
- Rule-based distribution to approved agents
- Name lists, PNRs, alerts and sell-through reports
Six jobs series fare software has to do well
Most suppliers outgrow spreadsheets for the same reasons. These are the functions to check before anything else.
Inventory model
A series is a parent record with many departures beneath it. Each departure needs its own seat count, fare, timings and deadlines, editable without touching the rest.
Pricing tiers
One block, several prices: a net cost you never expose, an agent fare, and markups that differ by agent group or individual agency.
Distribution rules
Control who sees each series - every approved agent, a named tier, or a shortlist - and close visibility the moment you need to.
Name list and PNR handling
Passenger names captured at booking, linked to the airline PNR, with a clear view of which seats are still unnamed.
Alerts
Warnings for low seats, sold-out departures, approaching release dates and bookings waiting on your confirmation.
Roles and reporting
Separate permissions for inventory, pricing and accounts staff, plus sell-through by route, date and agent.
Should you build your own series fare system?
Some larger consolidators commission an in-house tool. It can fit existing processes exactly, but the build is rarely the expensive part - ongoing maintenance, agent onboarding, security and support are. An in-house portal also only reaches the agents you already know.
Buying a platform trades some customisation for speed and a ready route to agents. The useful middle ground is a platform that lets you keep your own pricing logic and agent relationships while it handles search, booking and notifications.
- Build if your inventory model is genuinely unusual and you have a permanent tech team to maintain it.
- Buy if you want to distribute this season, not next year, and reach agents beyond your current list.
- Either way insist on clean data export so you are never locked into one system.
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Moving series data out of Excel
Migration is usually less work than suppliers expect, provided the source sheet is cleaned first.
Audit the sheet
Remove past departures, merge duplicate rows and agree one format for dates, times and sectors.
Map the fields
Match each column - flight, sector, date, seats, fares, baggage, deadlines - to the software's series fields.
Load live series first
Start with departures currently on sale so agents see real inventory from day one.
Reconcile open bookings
Enter existing names and PNRs so seat counts match what the airline holds.
Run in parallel briefly
Keep the old sheet for a short overlap, then retire it once counts agree.
Ready to replace the series spreadsheet?
Bring a sample of your current sheet and we will walk through how it maps.
Questions to ask any series fare software vendor
Short, practical questions that separate a real inventory tool from a booking form.
| Area | What to ask |
|---|---|
| Inventory | Can I edit one departure without changing the whole series? |
| Pricing | Can the same block carry different agent fares for different agent groups? |
| Visibility | Can I hide a series from specific agents or close it instantly? |
| Deadlines | Does it alert me before name list and release dates, per departure? |
| Data | Can I export bookings, names and sales whenever I need them? |
For a fuller evaluation framework, see how to choose series fare software.
What is series fare software?
It is software that lets a business holding airline seat blocks store each series and departure, price it for agents, control who can see it, take bookings and track names and PNRs until the release date.
Is series fare software only for large consolidators?
No. Smaller suppliers with a handful of series often feel the benefit most, because a single missed name deadline can wipe out the margin on a block.
Can I keep my existing agent relationships?
Yes. On EazyPNR you decide which agents see each series and at what fare, so your existing agents can be given their own tier.
How long does it take to start?
It depends mainly on how clean your current data is. Suppliers with a tidy sheet of live departures can usually load them soon after their account is approved.
Does EazyPNR replace my airline contract?
No. Your commercial terms, deposits and deadlines stay with the airline. EazyPNR is where you manage and distribute the seats you already hold.