Group Fare Booking Platform for Travel Businesses
Moving twenty, fifty or two hundred people on the same flight is a different job from booking individual tickets. Group fares come with their own request process, deposits and name deadlines - and EazyPNR keeps them in one place for suppliers and agents.
- Group seats from suppliers in one search
- Requests for larger parties on request
- Deposit and name deadline tracking
- Name list and PNR status per group
The life of a group airfare
A group fare is quoted for a party travelling together, usually above a minimum group size set by the airline. The organiser requests seats, receives a quote with conditions, pays a deposit to secure them and submits the full name list by a deadline before ticketing.
Conditions vary widely by airline and route: some allow a share of seats to be reduced before the deadline, others charge for every seat confirmed. Exact rules always come from the airline's group terms.
- Request with dates, sector and group size
- Quote with fare, conditions and deadlines
- Deposit to secure the seats
- Name list submission and ticketing
Group fares vs series fares
Agents often meet both. The difference matters for pricing and flexibility.
| Group fare | Series fare | |
|---|---|---|
| Built for | One party travelling together | Many individual bookings across recurring departures |
| Who books | Usually one organiser or agent for the whole group | Many agents, each booking their own passengers |
| How it starts | A request and quote for a specific trip | Seats already held by a supplier and published |
| Names | Full list due by the group name deadline | Names given per booking |
| Typical use | Pilgrimages, student trips, corporate events, weddings | Holiday and peak-season individual sales |
For a fuller comparison, read series fare vs group fare.
Groups with very different needs
Pilgrimage groups
Large parties on fixed dates, often with strict baggage needs and early name collection.
Student and educational groups
Budget-sensitive, with names that can change until late and guardians to coordinate.
Corporate groups
Conferences and incentives where timings matter and approvals take time.
How group bookings flow
Find group seats
Search held inventory that suits the group's sector and date.
Send an on-request booking
For larger parties, request the seats so the supplier can confirm.
Confirm terms
The supplier confirms fare, deposit and deadlines for the group.
Build the name list
Add passengers as the organiser collects them.
Track PNR and status
Follow the group booking through to ticketing.
Handling a group booking this season?
See how group requests, deposits and name lists are managed together.
Keep the name list moving
The name list is where group bookings usually go wrong. Organisers send names in batches, spellings change, travellers drop out. Without one shared list, the supplier and agent end up with different versions.
On EazyPNR the passenger list sits on the booking, visible to both sides, with the name deadline shown alongside it so nothing is left to the last day.
- One list shared by supplier and agent.
- Deadline visible next to the outstanding names.
- Status by passenger named, pending or cancelled.
What is a group fare?
It is an airline fare offered to a party travelling together, usually above a minimum size set by the airline, with its own deposit, name list and ticketing conditions.
How many passengers make a group?
The minimum depends on the airline and route. Check the group terms that apply to the specific quote.
Can travel agents request group seats on EazyPNR?
Approved agents can book held inventory and, where a supplier allows it, submit on-request bookings for larger parties. Register as an agent.
Are group fares refundable?
Usually with conditions. Deposits are often non-refundable once deadlines pass, but terms vary by airline and contract.
Is a group fare the same as a series fare?
No. A group fare is for one party on one trip; a series fare is held inventory sold seat by seat to many agents across recurring departures.